For nonprofits
Nehemiah helps nonprofits recruit, screen, train and schedule volunteers without a spreadsheet. Each role gets its own requirements, and hours roll up into reports with their dollar value.
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What matters
Four things: requirements that differ by role, a sign-up that starts onboarding on its own, hours you can report to funders, and follow-up that doesn’t depend on one busy coordinator. Nehemiah is built around all four, for programs where screening and training aren’t optional.
| What to look for | How Nehemiah does it |
|---|---|
| Requirements by role | Each role has its own checklist: agreements signed on screen, trainings, documents and staff checks such as background checks, each with its own renewal. |
| Sign-up to first shift | Your form creates the volunteer’s record, and the Volunteer Concierge takes it from there: the welcome, the paperwork asks, reminders and a first-shift invitation. |
| Hours for funders | Check-ins and completed shifts record hours. Reports show hours by month and by role and what that time is worth, and every chart downloads as a CSV. |
| Follow-up that doesn’t depend on one person | 20+ Autopilot recipes send reminders, thank-yous and “we miss you” notes. Your team approves group sends and role approvals. |
| Your data in and out | Import a spreadsheet (you match the columns), merge duplicates and export to CSV whenever you like. |
| Honest limits today | No integrations with donor CRMs or background-check vendors, no group sign-ups yet, and text messages are coming soon. |
Programs
Programs where volunteers need screening, training or a signed agreement before they serve. Here’s how six common ones look.
Add pre-service training and yearly in-service training as requirements (in-service renews each year), plus a background check your team records. Virginia, for example, requires 30 hours of pre-service training and 12 hours of in-service training a year.
Mentors sign a youth protection policy on screen, finish mentor training and get a background check your team records. A person approves each mentor for the role before they’re scheduled.
Add a confidentiality agreement to every role that hears client details. Documents stay private to authorized staff, volunteers see only their own records, and Nehemiah’s AI never answers a sensitive message on its own.
Projects list the help they need, like 4 builders and 8 garden helpers. Everyone signs the waiver on screen, and skilled trades also get an in-person safety briefing that the project lead checks off.
The community template mixes projects with specific needs and ongoing positions like “Front desk: 3 volunteers × 6 hours a week”, plus drivers with a license and insurance on file and screened childcare volunteers.
Ongoing office help (2 volunteers × 4 hours a week) and skilled volunteers who share design, accounting, legal, IT or grant-writing skills, from the nonprofit template.
Screening and training
As requirements on the roles that need them. Volunteers upload certificates or sign on screen, your team records background check results, and Nehemiah reminds people before anything renews and can keep them off the schedule until it’s done.
| Requirement | Who completes it | Renews |
|---|---|---|
| Background check | Your team orders it through your screening vendor and records the result | Every 2 years by default |
| Training Pre-service, in-service, mentor training | The volunteer uploads a certificate, or your team checks off an in-person session | Yearly by default |
| Agreement Confidentiality, youth protection, waiver | The volunteer signs on screen | Yearly by default |
| Document Driver’s license, insurance card | The volunteer uploads a photo from their phone | Licenses before they expire; insurance every 6 months |
| Form Emergency contact | The volunteer answers a few questions | As often as you set |
Sign-ups
Yes. Every organization gets a branded public page and join form. Put the form on your website with an embed snippet, share the link, or print its QR code on a flyer. Each sign-up creates the volunteer’s record and starts their onboarding.
Send the link, paste the embed snippet into your website, or print the QR code on flyers. Every organization gets a branded public page and join form, and the form builder makes more.
The sign-up becomes a volunteer record. Teammates who want sign-up alerts get a heads-up, and the Concierge sends the welcome and asks for what the role needs.
Once cleared, they’re invited to an open shift that fits, or they browse your open needs page and claim a spot themselves.
Reports
From Reports. Hours come from check-ins and completed shifts. You’ll see hours by month and by role, the value of that time at $36.14 an hour (Independent Sector’s national value of a volunteer hour, released April 2026), sign-ups by source and how new people move through onboarding. Every chart downloads as a CSV for your grant reports.
Programs and organizations
Yes. Run several programs inside one organization with teams, or keep separate organizations, each with its own volunteers, roles, branding and settings, under one staff login. Volunteers who serve more than one use a single portal login.
Group volunteers into teams like Youth, Food Pantry and Projects, with one volunteer list and one public sign-up page.
Switch between organizations from one staff login. Each keeps its own volunteers, roles, requirements, emails and settings, and a volunteer who serves more than one uses a single portal login.
Read next
Every step from application to first shift, and how to keep new volunteers from going quiet.
Branded newsletters, urgent alerts and reminders that don’t flood anyone’s inbox.
Pricing, add-ons, onboarding and AI compared, with VolunteerHub’s real strengths. Sourced and dated.
Checked
FAQ
You order checks through your screening vendor the way you do today, then record the result in Nehemiah; it doesn’t run checks itself. It keeps the renewal date and shows your team what’s coming due. There’s no background-check vendor integration today.
Volunteer compliance trackingNot today. Each training is tracked as done, with its date, its renewal and the certificate on file. Service hours are totaled for you from check-ins and completed shifts.
No. Nehemiah manages volunteers, not the people you serve. Keep client records in your case management system, and keep client details out of volunteer notes and emails.
Security and privacyNot today. There are no integrations with donor CRMs. Import people from a CSV file (you match the columns), merge duplicates, and export your data to CSV whenever you like.
$36.14 an hour, Independent Sector’s national value of a volunteer hour, released April 2026. Reports multiply hours served by that figure.
No. Volunteers sign up on your form, answer shift emails with one-tap buttons, and open their portal with a sign-in link sent by email. There’s no app to install and no password to remember.
Nehemiah is in early access, so there’s no public price list yet: each organization’s price is agreed with us directly.
PricingWe’ll show you Nehemiah running with your own roles, schedule and paperwork.